Human Resource Management System

1.1 Employee Information

This module serves as the foundation of the system, collecting various employee-related details and distributing them to other components within the HR solution.

Key Features:

• Full name and address
• Permanent & Present contact details
• Official contact details
• Personal information (date of birth, nationality, religion, blood group)
• Previous work experience
• Joining & Confirmation dates
• Salary and bank information
• Designation & reporting structure
• Employee summary information
• Employee Asset assignment
• Document Attachments

1.2 Organization Chart

The organizational structure module serves as a fundamental component for capturing your company's framework.

Key Features:

• Graphical representation of company hierarchy
• Graphical representation of employee hierarchy
• Define unlimited levels within the organizational chart created

1.3 Employee Self Service (ESS)

The employee self-service module provides direct access to employees to view relevant aspects of their information such as personal information, Leave, Attendance, Company Notice, and Policy Documents.

Key Features:

• Attractive widgets to personalize your homepage
• Employee manual attendance facility
• Leave applications, approvals and cancellations
• View attendance summary and leave history
• Access company HR news, notices, directory, policies and more
• View and download pay slips

1.4 Time & Attendance

The time & attendance module is a comprehensive solution catering to all attendance related needs in the organization.

Key Features:

• Handle multiple shifts
• Scheduling shift rosters
• Manage pre and post overtime
• Dynamic attendance and OT policies configuration
• Dynamic over time policies configuration
• GPS tracking based attendance system
• Integrated with attendance capturing devices

1.5 Leave Management

A comprehensive leave management & administration module with extensive possibilities of defining leave types, holiday schedules, leave entitlements and leave schedules.

Key Features:

• Define multiple leave and short leave types
• Define multiple leave groups and Leave entitlements
• Define earn leave and maternity leave Policy
• Online leave application
• Online check leave balances
• Leave approval
• Leave history and statistics
• Notifications of leave approval and rejections

1.6 Payroll Management

The module can be adapted to the needs of your company handling sophisticated and complex calculations, which can be defined by the user.

Key Features:

• Dynamic salary rule creation facility
• Earnings, deductions and contribution calculations
• Scheduled transactions/manual adjustments
• Leave encashment & maternity payment module
• Bonus calculation
• Employee bank transfer
• Bulk upload salary heads via excel spreadsheets
• Pay slip widget on Self Service portal to print/view slips
• Detailed Payroll related reporting options
• Links to 3rd party systems, through import and export facility

1.7 PF Management

A comprehensive solution to automate a complete life cycle of PF transactions like detection of contribution, investments, profit calculation to members etc.

Key Features:

• Take percentage amounts of employee salary deduction
• Automatically calculate income percentages of each employee
• Review individual employee contributions and distributions
• Manage PF loan & final settlement

1.8 Manpower Planning

This module systematically forecasting an organization's future workforce needs, ensuring it has the right talent in the right positions at the right time.

Key Features:

• Forecast future workforce requirements
• Monthly, quarterly, annually planning process
• Systematic budget approval process for each department
• The hiring process is controlled by the approved cadre plans

1.9 Recruitment Management

The module provides HR managers with the ability to streamline all stages of the recruitment process.

Key Features:

• Match requisitions against manpower planning requirements
• Define recruitment and selection process
• Create candidate profiles to maintain applicant database
• Obtain statistical reports of the recruitment process for decision making
• Select suitable employees for the interview panels
• Pre-determined criteria at all stages of the recruitment process

1.10 Performance Management (KPI & KRA)

This module brings features to set up appraisal schemes for different groups of employees, define methods (such as 360 degree evaluation), assign appraisers, conduct appraisals and manage other performance related tasks.

Key Features:

• KPI and competency-based evaluations supported
• Reporting managers can propose goals to employees
• Ability to compare and measure proficiency levels with actual employees
• Multi stage assessment models for goals and competency evaluations
• Enable 2 level appraiser (reviewer) option
• Performance rating visibility, controlled based on organizational requirements

1.11 Training & Development

Our Learning platform helps organizations create and manage their internal eLearning community.

Key Features:

• Course creation and content management
• Built-in reporting and dashboards
• Custom assessments
• Asynchronous learning
• Identify TNA for individual
• Assign in-house training
• Hiring institute/ Individual for training
• Increment register including due
• Professional Course Inclusion

1.12 Succession Plan

Individual employee performance up lifting & monitoring

Key Features:

• Eligible employee succession – Skill & experience, Performance history, Leadership potential, Career aspirations
• Self- succession plan
• Succession plan for critical position
• Overtime calculation register
• Increment register including due

1.13 Transport Management

Organization's own vehicle need to manage & operate.

Key Features:

• Vehicle acquisition, allocation & renew register
• Travel log, duty interruption, user allocation

1.14 Grievance Management

Internal complain record & action managed by register.

Key Features:

• Complain register & Validation
• Board formation, investigation
• Documented disciplinary action
• Maintain incident record
• Committee formation & investigation
• Submit audit report

1.15 Visitor Management

Visitor, visitor food, visitor access, vehicle parking kind of all activities managed.

Key Features:

• Visitor information
• In & Out record
• Visitor access control
• Visitor follow up visit plan record
• Visitor meal approval from Admin
• Outside catering service food delivery record
• Food supplier billing
• Visitor vehicle information
• Vehicle In & Out record

1.16 Tour & Travel Management

Employee official tour can manage up to digital billing settlement.

Key Features:

• Travel requisition & approval
• Advance pay, travel expense record
• Bill settlement

1.17 Conference Room Management

User can manage meeting room or dormitory from HRMS solution.

Key Features:

• Interface for conference/meeting room booking
• Maintain meeting schedule
• Maintain participants, agenda & purpose

1.18 Task-based Management

Modern organization manage employee through task-based.

Key Features:

• Assign / re-assign task
• Monitor task
• Analysis task

1.19 Final Settlement

This module handles the end-to-end employee separation process, ensuring accurate financial closure and compliance during resignation, termination, or retirement.

Key Features:

• Initiate separation process (resignation/termination/retirement)
• Clearance checklist from concerned departments (Admin, IT, Accounts, etc.)
• Automated calculation of: – Earned leave encashment, Gratuity, Provident Fund settlement
• Salary dues and deductions
• Arrears or recoveries computation
• Loan and advance adjustments
• Generate final settlement sheet
• Final approval workflow
• Full & final payment disbursement tracking
• Generation of Exit Letter, Experience Certificate, and No Dues Certificate

1.20 Tax Management

This module automates income tax calculation, deduction, and reporting in compliance with national tax laws.

Key Features:

• Auto-calculation of monthly/yearly tax with slab rules
• Tax exemption configuration (e.g., rebate, rent, medical)
• Integration with payroll for real-time tax deduction
• Year-end tax projection and return certificate generation
• Tax challan and payment tracking
• Exportable reports for compliance and audit

1.21 Documents Management

This module helps store, organize, and manage all employee-related and HR documents securely and centrally.

Key Features:

• Upload and categorize employee documents (NID, certificates, contracts, etc.)
• Define document types and expiry dates (e.g., contracts, licenses)
• Set access permissions by user role
• Document version control and update history
• Automated reminders for document renewals
• Secure digital repository with search and filter options

1.22 IDEA HRMS-Mobile Apps

A comprehensive mobile application suite providing employees and HR professionals access to all HRMS features on-the-go.

Employee Self-Service

Employees can access and manage their personal information, view pay stubs, update contact details, request time off, and make benefits selections.

Time and Attendance Management

Employees can clock in and out, submit timesheets, view attendance records, and request time off through the app.

Benefits Administration

Employees can access information on available benefits, enroll in or make changes to their benefits plans, and view coverage details.

Payroll Management

Employees can view pay stubs, access tax information, manage direct deposit details, and receive notifications about salary updates.

Performance Management

The app enables goal setting, performance tracking, performance reviews, and feedback exchanges between employees and managers.

Training and Development

Employees can access training materials, enroll in courses, track progress, and receive notifications about upcoming training opportunities.

Employee Communication

The app facilitates communication and collaboration among employees through features like chat, company directories, and employee forums.

Analytics and Reporting

HR professionals can generate reports on various HR metrics such as turnover, demographics, training effectiveness, and performance trends.